Doing something different is never easy. It requires courage, optimism and grit. Core to our mission is building a team of adventurous individuals determined to make a positive impact on the world. This means challenging ourselves constantly. Stretching beyond the bounds of conventional thinking. Reframing old problems. Seeking new solutions. And operating comfortably in a space of uncertainty. While our backgrounds are diverse, our team shares a love of the outdoors and a desire to protect it for future generations. Do you like doing the impossible? We’d love to hear from you.

As an Sr. Business Analyst, Occupancy Planning within Facility Operations, you’ll play a key role in a team responsible for site programming, daily operations, and workplace programs & services as we scale and transform Rivian’s workplace. In the unique space of an EV workforce, this role requires a highly flexible individual who can decipher complex spatial needs across multiple ecosystems -- office, research and development labs, vehicle test space, manufacturing and other specialty spaces. Our ideal candidate is a perceptive, strategic thinker with a passion for hypergrowth and a deep-rooted understanding of space management.

The focus areas of this role i nclude analysis and strategic planning, data preparation, return-to-office growth initiatives and stakeholder collaboration. You will make the biggest impact through data-driven insights, equipping our teams with digestible data and tools to understand space utilization opportunities , shaping decisions for our evolving facility strategy.

Responsibilities

• Support large-scale initiatives like return-to-office strategies with in-depth headcount and location assessments, incl. spatial analysis and mapping
• Assess our current facility utilizations trends to forecast future needs and design optimized space solutions (unique to various teams/organizations like Product and G &A).
• Prepare data-driven attendance insights for executive review and discussion
• Develop the business case and justification for space-related investments (physical modifications or software/tooling investments) to meet organizational growth and /or changing office policies.
• Review and analyze current headcount reporting, financial headcount forecasting, and file tie-back to ensure data accuracy across Facilities and Finance teams
• Develop agile workspace implementation /approach in collaboration with Site Operations teams and executive assistants
• Maintain detailed occupancy data for the Workplace & Production real estate portfolio.
• Admin responsibilities of maintaining IWMS application including incl. data/information gathering, floorplan management, etc.
• Proactively c ollaborate with internal site operation leads to understand data gaps and develop custom reports, plans and resources for space management
• Support with supply and demand studies for all space typologies including office, lab, amenity, exterior, parking, and more
• Address polarizing topics like shared desking, hybrid work models, and team-specific needs in collaboration with leadership and HR.
• Create presentable content from our internal analysis to share findings, describe trends and pose strategic questions to the broader organization .
• Assist in developing and improving the user-experience for facility space and modification requests
• Assist in maintaining and publishing site-specific information for internal and external parties as needed

Qualifications

• Minimum 4 years of experience in facilities management, workplace operations, corporate space planning, real estate or similar role
• Proficiency with space management software (IWMS), CAFM (CAD, Bluebeam) , and data visualization tools (e.g., Tableau, Power BI).
• Exceptional written, verbal, graphic communication skills
• Knowledge of space management methodology and knowledge of emerging office policies/trends
• GIS proficiency a big plus , ability to learn ArcGIS for mapping visualizations
• Demonstrated interpersonal skills to be able to partner with multiple stakeholders, project teams and external vendors effectively
• Demonstrated analytical and problem-solving skills
• Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act